Key Responsibilities
Financial Accounting, Reporting & Business Finance
- Lead the complete US accounting, financial reporting, and management reporting function, ensuring accurate and timely monthly, quarterly, and annual financial statements.
- Review and oversee Profit & Loss, Balance Sheet, Cash Flow Statement, General Ledger, reconciliations, and all supporting financial schedules.
- Ensure proper revenue recognition, expense classification, accruals, prepaid expenses, depreciation, journal entries, and balance sheet reconciliations in accordance with US GAAP and company policies.
- Lead month-end and year-end closing processes, ensuring financial records are accurate, complete, properly documented, and delivered within established timelines.
- Prepare and present monthly management reporting packages to ownership and senior leadership, providing clear visibility into overall financial and operational performance.
- Analyze revenue, gross margin, operating expenses, EBITDA, cash flow, and profitability to identify trends, risks, cost variances, and opportunities for improvement.
- Develop client, project, department, and business-unit profitability analysis to support better commercial and operational decision-making.
- Translate financial data into actionable insights and recommendations for senior leadership, supporting strategic planning, cost optimization, profitability improvement, and business growth.
Budgeting & Forecasting
- Lead the annual budgeting process across business functions.
- Prepare rolling forecasts and periodic financial projections.
- Monitor actual performance against budget and forecast.
- Analyze significant variances and work with department heads on corrective actions.
- Develop revenue, expense, headcount, and cash flow forecasts.
- Support scenario planning and financial modeling for business growth initiatives.
Accounts Payable, Receivable & Working Capital Management
- Oversee end-to-end Accounts Payable and Accounts Receivable operations, including vendor invoices, customer billing, collections, cash application, and payment processing.
- Ensure vendor invoices and customer billing are accurate, properly approved, correctly coded, supported by documentation, and processed in line with contractual and company requirements.
- Monitor vendor aging, payment schedules, upcoming obligations, receivables aging, and Days Sales Outstanding to maintain healthy working capital and cash flow.
- Establish and maintain controls to prevent duplicate, incorrect, unauthorized, or delayed payments and billing errors.
- Prioritize vendor payments based on due dates, cash availability, and business requirements while maintaining strong vendor relationships.
- Coordinate with operations, sales, client-facing teams, vendors, and customers to resolve billing, payment, and collection issues.
- Provide regular visibility to leadership on outstanding payables, receivables, collection risks, payment priorities, and working capital performance.
Cash Flow Management
- Maintain strong visibility into the company’s daily and projected cash position.
- Prepare weekly, monthly, and rolling cash flow forecasts.
- Manage working capital requirements.
- Monitor bank balances, payment obligations, customer collections, and liquidity requirements.
- Coordinate banking relationships and banking transactions.
- Recommend actions to optimize cash utilization and working capital.
Taxation & Regulatory Compliance
- Coordinate with external CPAs and tax advisors for federal, state, and local tax requirements.
- Ensure timely completion of tax filings, supporting schedules, and regulatory requirements.
- Support sales tax, payroll tax, income tax, and other applicable compliance activities.
- Maintain appropriate documentation required for audits and tax reviews.
- Monitor changes in accounting and regulatory requirements that may impact the organization.
Internal Controls & Risk Management
- Establish and maintain strong financial policies, processes, and internal controls.
- Implement appropriate segregation of duties and approval authorities.
- Regularly review financial processes for control weaknesses and operational risks.
- Develop controls around payments, banking, vendor management, expense reimbursement, and financial reporting.
- Ensure finance SOPs and approval matrices are documented and followed.
- Support fraud prevention and financial risk management initiatives.
Audit & External Stakeholder Management
- Coordinate annual financial audits and reviews.
- Serve as the primary finance contact for external CPAs, auditors, banks, financial institutions, and advisors.
- Prepare requested financial schedules and supporting documentation.
- Ensure audit observations are addressed and corrective actions are implemented.
