Accountant / Accounts Executive

Key Responsibilities

1. Accounting & Bookkeeping

• Record day-to-day accounting entries in Tally Prime
• Maintain purchase, sales, expense, receipt, and payment entries
• Perform bank reconciliation on a regular basis
• Conduct ledger scrutiny and ensure accounting accuracy
• Maintain proper supporting documents for all transactions
• Prepare accounting reports as required by management

2. Invoicing & Client Billing

• Prepare client invoices based on approved timesheets, SOW terms, and billing instructions
• Verify billing details such as resource name, billing period, working days, leaves, hourly/monthly rate, GST, and deductions if applicable
• Coordinate internally for timesheet approvals before invoice generation
• Maintain invoice tracker with invoice date, amount, due date, payment status, and remarks
• Share invoices and supporting documents with clients as required

3. Timesheet Verification

• Verify monthly timesheets of IT resources before billing
• Cross-check approved working days/hours against client confirmations
• Identify mismatches in timesheets, leaves, holidays, and billing calculations
• Coordinate with internal teams for missing or incorrect timesheet data
• Maintain proper timesheet records for future reference

4. Payment Tracking & Bank Coordination

• Track pending payments from clients and maintain payment follow-up records
• Update receipt entries after payment confirmation
• Reconcile received payments against invoices
• Coordinate with management for payment reminders and escalation wherever needed
• Access bank statements for reconciliation and payment tracking, subject to company authorization

5. Bank Payment Upload Support

• Prepare payment lists for vendor payments, salary payments, reimbursements, and statutory payments
• Upload payment lists to the bank portal as per company process
• Ensure maker-checker approval process is followed
• Maintain records of uploaded payments and approval confirmations
• Ensure no payment is processed without proper authorization

6. TDS, GST & Statutory Support

• Prepare TDS workings for vendors, contractors, and professional payments
• Support GST data preparation for filing
• Coordinate with CA/consultant for GST, TDS, PF, ESIC, PT, and other compliance activities
• Maintain challans, returns, and statutory payment records
• Ensure timely sharing of data with external consultants

7. Payroll & Salary Slip Support

• Assist in monthly payroll preparation
• Maintain employee salary, attendance, leave, reimbursement, and deduction records
• Prepare salary sheets for review and approval
• Generate and share salary slips in the long run
• Support full and final settlement calculations when required
• Maintain confidentiality of payroll and employee financial data

8. Excel Reporting & MIS

• Prepare reports in MS Excel, including:
  • Invoice tracker
  • Payment outstanding report
  • Monthly billing report
  • Salary sheet
  • Expense report
  • Vendor payment tracker
  • TDS working sheet
• Use formulas, filters, pivot tables, and basic formatting for reporting
• Provide regular updates to management on receivables, payables, and payroll status

Required Skills

• Good working knowledge of Tally Prime
• Strong understanding of accounting entries and bookkeeping
• Knowledge of TDS provisions and basic GST concepts
• Proficiency in MS Excel
• Ability to verify invoices, timesheets, and payment records accurately
• Good documentation and record-keeping skills
• Basic understanding of payroll processing
• Attention to detail and ownership of assigned work
• Ability to coordinate with internal teams, clients, vendors, and consultants

Preferred Skills

• Experience in an IT services, staffing, consulting, or professional services company
• Experience handling client invoices based on timesheets or monthly resource billing
• Knowledge of Zoho Books, Zoho Payroll, or similar accounting/payroll tools will be an added advantage
• Familiarity with online banking payment upload process
• Understanding of receivables and payment follow-up process

Key Expectations

• Accuracy in accounting and billing
• Timely invoice preparation and payment tracking
• Proper documentation and audit-ready records
• Strict confidentiality for salary, bank, and financial information
• Ability to grow into a broader accounts and payroll role over time